Import PST File into Office 365 & Fetch Mail / Contacts / Cal Events

Peter Baris 2:43:00 PM

An Easier Way to Import PST to Office 365 Account

One of most challenging task is data migration with entire data set safe and secured. And when it come to moving data from Outlook to Office 365 account services then it becomes very difficult as this manual procedure to move data is very slow and mundane. This method to import PST file into Office 365 includes creating PST files from Outlook and then moving those PST files to Exchange Online account. No any direct method to move data to Office 365 is available. We have covered the procedure for bulk migration of .pst to Office 365 account via tool as well as manual process to move Outlook data.
In general we would say that, Microsoft offers a speed of roughly 500 MB an hour per each mailbox. Due to time and logistical constraints each instance of Outlook causes a problem. So it is more efficient to use some tool to import PST to Office 365 Webmail, to fasten up the process which involves uploading all the data and import them to Office 365 at a high speed without any constraints. Now lets see the process to import PST file into Office 365 account.

Manual process to Move PST to Office 365

The manual process to import Outlook PST to Office 365 includes certain steps that needs to be followed strictly. If any of the steps is missing then it may cause data loss.
  1. Open Microsoft Outlook and click the file tab.
  2. Click Open and select Import.
  3. In the Import and Export Wizard, click Import from another program or file, and the click Next.
  4. Click Outlook Data File (.pst), and then click Next.
  5. Click Browse, and then choose the file to import. If you are trying to import your old file structure, your file will likely be located at
    If you are trying to import your ARCHIVE file, point it to the location you saved your archive.pst to—possibly your G:\ drive or your “documents” folder.
    It is recommended that you click Do not import duplicates
  6. Click Next to import PST file into Office 365
  7. If any password is assigned to any of the Outlook Data File (.pst), then you need to enter the password and click OK.
  8. Selecting the options for importing items and the default settings usually don’t need to be changed.
    a) The top folder — usually Personal Folders, Outlook Data File, or your email address — is selected automatically. 
    b) Include subfolders is selected by default. All folders under the folder selected will be imported.
    c) The default selection of Import items into the same folder in matches the folders from the imported file to the folders in Outlook. If a folder doesn’t exist in Outlook, it will be created. 
  9. Click Finish and you have import PST file into Office 365 account.

Reason For Importing PST to Office 365

  • Data destruction risk is reduced this means that Office 365 has better safeguard for storing emails and other data. 
  • Office 365 enables archive mailboxes to give the users additional mailbox storage space to save their large data in an efficient manner. 
  • Office 365 suite provides deep search for content in mailboxes & sites by using Microsoft eDiscovery tools. 

Limitations of Manual Process

The manual process to import PST file into Office 365 account has certain disadvantages other than the slow response rate. Some of them are: 
  • The PST files that are moved to Office 365 may get damaged via going through this process. 
  • Various network attacks may lead to eavesdropping of your important data. 
  • Man in the middle attack can can re-route a data exchange and may not lead you PST to move to Office 365 account.

Automated Tool 

Don’t worry its better to move use some third party tool that can help the user to move PST to Office 365 account. Office 365 Importer Tool is one of the most demanding tool in the market that helps the user to get all the PST files to Office 365 account very easily.


Many of the user have rated Office 365 Import PST Tool as one of the best tool to import Outlook PST to Office 365 account. The average rating of the tool is 4/5 and many clients have even be impressed with the unique incremental import feature. On the other hand the manual process to import PST file into Office 365 can only be used if you have very limited data items.

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Hello & Thanks for your interest in About Me: I've been working with Quick Data Solution as a Technical Support Engineer since 2010. My passion and expertise is IT Software for Data Recovery, Email Migration, Password Recovery and Entire Cloud Computing. 

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