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Business is a lot of different things, and all of them tend towards chaos. No matter how organised you are, or how dominant your company is in your particular niche, there will always be unforeseen circumstances which arise out of the blue to menace you, and there will always be errors and issues to deal with.
In light of this, it’s extremely important to do whatever you can on a daily basis to minimise the amount of chaos that manifests itself in your professional life, and to have systems in place to forestall, organise and mould that chaos as much as possible.
You could — and on occasion, very probably should — turn to custom software development companies to tailor digital solutions for your particular business needs. For dealing with daily business life, however, here are a few apps and services that can help you get a handle on the chaos.
Trello — for coordinating teamwork efficientlyTrying to coordinate the different members of a team, in their efforts to jointly handle a big project, can be a total nightmare if not properly managed. The phrase “like herding cats” comes to mind, with everyone stepping on each other’s toes, going off on tangents, repeating the same tasks, or completely misunderstanding what’s required of them.
Trello is one of the best project management systems for teams, because it makes it explicit what needs to be done, what has been done, and who should be doing what.
Trello works by creating visual “boards” displaying different tasks as coloured blocks. These tasks can be dropped and dragged from one category to another by authorised users — for example from “To Do” to “In Progress” and, finally, “Done”. Team members can also be assigned, or authorised, to work on specific tasks. Tasks can further be broken down into checklists, and further descriptions can be added.
When using Trello, it’s very unlikely that anyone is going to get confused about what they should and shouldn’t be doing at any given time, for a particular project.
Nozbe — for managing your projects effortlessly“Having too many tasks to deal with” is almost a definition of chaos in the workplace, but it’s by no means uncommon. In fact, it’s quite explicitly the norm in many instances.
Nozbe is a service which can help you deal with this over-abundance of tasks, categorise them correctly, and identify priority next-actions, quickly and with minimal stress.
Nozbe is based on the famous “Getting Things Done” productivity system, and involves adding new tasks to an inbox, then processing them into projects, and identifying sub-tasks.
Evernote — for capturing and managing resourcesInformation flies around at a rapid pace in the business world, and sometimes you’ll come across an email or article that has a particular significance to you or your company, only to forget about it or lose it again in the swirling maelstrom of data.
Evernote is a system for capturing such bits of information, and organising them in a nearly endless number of ways. Photos, web-pages, voice-memos, checklists, written notes, and phone-scanned receipts can all be added to Evernote via different associated apps and tools.
Once information has been stored in Evernote, it will sync to the cloud and across all devices. You can scan a business card with your phone while out and about, and have it waiting for you on your computer when you return to the office.